TICKETS/PROMOTIONAL & APPEARANCE REQUESTS
PLEASE NOTE THAT THE UNIVERSITY OF TULSA MAY NOT PROVIDE ANY ITEMS TO EVENTS THAT WILL DIRECTLY OR INDIRECTLY BENEFIT PROSPECT-AGED INDIVIDUALS (9TH-12TH grade, except men's basketball 7th-12th). An individual is considered a prospect from the time he or she enrolls in 9th grade (7th grade-men's basketball) until the time he or she enrolls at a collegiate institution. High school graduation does not negate prospect status.
Tickets/Promotional Requests
Individuals and organizations have the opportunity to request marketing materials, autographed memorabilia, tickets, and/or donations for use for non-profit, charitable, or educational (including TU organizations) purposes only. Tulsa is fortunate to be able to donate numerous items each year, but please be aware of the following guidelines:
• All requests must be received 2-4 weeks in advance of the event.
• Items for personal use, which includes requests for items to be used as gifts, cannot be honored at this time.
• The University of Tulsa has the right to refuse any donation request. Not all requests may be fulfilled.
• Per institutional policies, requests that benefit events that include gambling and/or gaming activities will not be honored.
It is impermissible under NCAA rules to sell any item that includes the autograph of a single student-athlete. For that reason, TU does not facilitate requests for student-athlete autographs. Anyone wishing to obtain a student-athlete's signature may do so at scheduled signing events.
A limited supply of items are kept in stock. Requests are filled on a first come, first served basis. Keep in mind that items are typically signed in the fall prior to the start of each team's competition season. Due to the many obligations of our coaching staff and student-athletes, they may not be immediately able to sign additional items, particularly while their teams are in season. Once the annual supply is depleted, additional items will not be available until the following academic year. All requests will be reviewed and either approved or denied by the Compliance Office in accordance with NCAA rules. If your request is approved, you will be contacted to arrange for pickup. If your request is denied, you will receive an email notifying you why the request may not be fulfilled.
Appearance Requests
Tulsa athletics is committed to providing opportunities for our student-athletes to learn and pursue areas of social relevance while responding to the needs of the greater Tulsa community. NCAA rules permit TU student-athletes to make appearances and/or participate in certain community events. Availability is due to class, travel, and competition schedules, and student-athlete participation is subject to the approval of the coaching staff. Although every request may not be approved, requests that meet the following conditions are most likely to be considered for approval:
• Events, activities, or projects mainly hosted by non-profit, charitable, or educational organizations.
• Events, activities, or projects located within 30 miles of the TU campus (if outside the 30 miles, it may be considered for special approval on a case-by-case basis).
• Requests submitted at least 2 weeks before the event, activity, or project is scheduled.
• Events, activities, or projects that will not be advertised or promoted using co-sponsorship from a commercial entity beyond reproduction of a company logo or registered trademark, free of slogans, personal messages, or names. Please note:
- Company contact information may be included along with a logo or registered trademark.
- For events co-sponsored or promoted by commercial entities, please include any available draft of advertisements to ensure the event complies with NCAA rules.
• Fundraising events, activities, or projects that give 100% of proceeds directly to TU, Conference USA, or a charitable, educational, or non-profit agency.
• Requests that include specific dates and times of events, activities, or projects so that the Golden Hurricane Student Services Office can verify that a student-athlete will not miss class to volunteer.
Please note that the academic and athletic obligations of Tulsa's student-athletes take precedence and that NCAA rules do not permit student-athletes to miss class to participate in promotional activities. As such, there is no guarantee that an appearance request can be fulfilled. Student-athletes are also unavailable during certain times of the year, including but not limited to: Summer Break, Thanksgiving Break, Fall Finals week, Winter Break, Spring Break, and Spring Finals Week. Availability during summer school is also limited. All appearance requests will be reviewed and either approved or denied by the Compliance Office in accordance with NCAA rules. Student-athlete appearances will be coordinated by the Director of Student-Athlete Development for Athletics. Coaching staff appearances will be coordinated either by the coach or an appropriate member of the sports' staff. You will be notified if your request is denied. Appearance requests for Captain Cane or the TU Spirit Squad should be made to the Head Spirit Coach.
Questions
Contact the Director of Student Athlete Development at 918-631-2255 or the Tulsa Compliance Office at 918-631-3112.
To make an appearance request of a student-athlete, or to make a promotional activity request (autographed memorabilia, individual game tickets, and/or donations), please fill out the form below:
NOTE:
If you are requesting an autographed ball, please note the ball is not provided. You may purchase a ball at the University Bookstore and then drop it off to be signed with the Marketing Office on the west side of the Mabee Gym. If approved and once signed, a member of the Marketing staff will call you to arrange for pick up.
If you are requesting any marketing materials such as posters or schedule cards, due to NCAA regulations Tulsa cannot pay for postage. Please send a poster tube or envelope with enough postage inside to cover the cost to send items back.
Items should be sent to:?Director of Student-Athlete Development?Golden Hurricane Student Support Services - Athletics?The University of Tulsa?800 S. Tucker Drive?Tulsa, OK 74104